Equipment Loan Guide

Lending Guidelines

Requesting equipment:

  • Requests are not required to borrow equipment, but they are recommended.
  • Requests may be placed directly on the equipment website.
  • After you place a request online, you will not receive an email confirmation. You can confirm your request by logging into your library account and checking under the 'Requests' tab.

Requesting a long-term loan:

  • Requests for a long-term loan must be made at least four days in advance.
  • Students must have the sponsoring faculty member email elp2@williams.edu with the following information: 
    • The name and unix ID (short e-mail) of the student the professor is sponsoring.
    • The specific equipment by name or type. (It can be as generic as "video camera," but the more detail the better.)
    • The exact date the equipment is being requested. (Remember we need at least four days lead time.)
    • The exact date the equipment will be returned. (Please note: “end of classes” is not a date.)

Borrowing equipment:

  • Only current Williams students, faculty, and staff may borrow equipment.
  • You must present your Williams ID at the time of pick up.
  • Equipment is checked out for three days at a time, and you are permitted two renewals.
  • All loan requests for over three days (during a break, for example) are long-term loans and must be sponsored by your professor.
  • Faculty/staff who wish to have another faculty/staff member pick up their equipment may email eqloaning@williams.edu at least three days in advance to make arrangements. Equipment will be checked out to the library account of the original person making the booking request; that same person will also assume responsibility for the care and safe return of that equipment.

Returning equipment:

  • Equipment must be returned only to the Sawyer Library Circulation Desk.

Overdue equipment:

  • Once a piece of equipment is one week overdue, a staff member will email you a reminder. If the overdue equipment is not returned within 48 hours of that time, it is considered lost. An item replacement fee will be sent to the bursar at that time.

Responsibilities:

  • The person who checked out the equipment assumes financial responsibility for lost or damaged equipment.
  • Violations of the loan policies could result in loss of library borrowing privileges.
  • A $10.00 cleaning fee will be applied for equipment returned with schmutz on it.