Equipment Loan Guide

Reserving and Returning Equipment

Who can reserve equipment and for how long?

Students, faculty, and staff with a valid Williams ID can reserve equipment for up to 72 hours.

How do I make a reservation?

Find what you need on this site, and then follow the link to reserve the item.  Or, stop by the Sawyer Library circulation desk and make a reservation in person.

How do I reserve equipment for more than 72 hours?

Contact the Sawyer Library A/V Equipment Coordinator at apb4@williams.edu at least two days in advance. 

• All requests should include the following information: the specific equipment needed, a preferred check out date, and a preferred return date.
• If you are a student you will also require a faculty/staff sponsor attached to your email request.
• Please note that not all items can be given out on extended loan.

Where and when can I pick up and return equipment?

Pick up and return equipment to the Sawyer Library circulation desk anytime the library is open.

Do I have to make a reservation?

Walk-ins are welcome, but we recommend you make a reservation for high-demand items such as PA systems or meeting equipment. If you intend to come in within the hour, you don’t need to make a reservation if the item is available.

What happens if I return equipment late?

You should make every effort to return equipment on time; often another person has reserved equipment for use following the due date. 

If you do not return equipment one time, we’ll email you to remind you to return it. If you don’t bring it back, we’ll charge you a replacement fee. Additionally, if you continually return items late, you will lose the ability to borrow equipment.

Lost, Damaged, or Dirty Equipment:

What happens if I lose equipment?

When you check out equipment, you assume full financial responsibility for it. If you lose it, the library will charge the full replacement cost of the equipment to your account.

What happens if I return equipment damaged?

Whenever possible, the library will only charge you for the cost of the required replacement part/s. If replacement parts are not available, you’ll be charged the full replacement cost.

What happens if I return equipment with dirt or other debris on it?

We’ll charge you a  ‘cleaning fee’. Additionally, if you continually return dirty or damaged items, you will lose the ability to borrow equipment.

Item upkeep:

How do I know the best ways to keep the equipment functional and neat?

Check the User Help and Manuals section of this page to learn the proper and expected upkeep procedures for each item. If something comes loose or less-than-functional when you have it, please let us know when you return it.