Equipment Loan Guide

Lending Guidelines

Borrowing Equipment:

  • Only current Williams faculty, staff, and students may borrow equipment.
  • You must present your Williams ID at the time of pick up.
  • After you place a request online, you will not receive an email confirmation. You can confirm your request by logging into your library account.
  • Equipment is checked out for three days at a time, and you are permitted two renewals.
  • Once a piece of equipment is one week overdue, a staff member will email you a reminder. If the overdue equipment is not returned within 48 hours of that time, it is considered lost. An item replacement fee will be sent to the bursar at that time.
  • All loan requests for over three days (during a break, for example) are long-term loans and must be sponsored by your professor.
  • Faculty/staff who wish to have another faculty/staff member pick up their equipment may email at least three days in advance to make arrangements. Equipment will be checked out to the library account of the original person making the booking request; that same person will also assume responsibility for the care and safe return of that equipment.

Returning Equipment:

  • Equipment must be returned only to the Sawyer Library Circulation Desk.
  • Equipment must be returned at least one hour prior library closing on the loan return date.


  • The person who checked out the equipment assumes financial responsibility for lost or damaged equipment.
  • Violations of the loan policies could result in loss of borrowing privileges.
  • A $10.00 cleaning fee will be applied for equipment returned with schmutz on it.